Meeting Minutes

Deer Lodge Historic Preservation Commission

June 21, 2017,  City Hall,  6pm

Present:  Commission members Sandy Pettey, Jacque Lavelle, Kathy Bair, and Steve Owens, and City Administrative Officer Brian Bender.  Kathy called the meeting to order at 6pm.

The minutes of May 18, 2017 were approved as presented.

Treasurer’s report:  Income from the Mullan Road Conference was $3,007.83 after PayPal fees.  Preliminary expenses came to $2.381.77.  Our balance was $2,467.  Decisions on repairing the Mullan statues were deferred until Kirby can attend.  There were many good comments from those who attended.  It was noted that we were still talking to each other after it was all over, which apparently is not always the case.

Old Business:  Zoning ordinance.  Brian Bender visited with the commission about the historic preservation part of the zoning ordinance.  The current ordinance does not regulate, or influence design or mass.  It does not address architectural or space considerations.  If owners are using private funds we can encourage them to come to the commission, through an amendment to the current ordinance. Any proposed changes from us would go to the planning board and then there would be two public hearings.  Using government funds or tax credits would be handled differently.  Brian suggested we work with the Chamber and others for input.

There were 245 responses to the recent community survey, and many were in favor of preservation.  Is it an issue of curbing contemporary practices?  Do we want to define a specific time period r periods for downtown buildings to fit into?  How much oversight do we want to include, and how much ownership of the final project?  We’re lucky the downtown doesn’t have “Corporate Architecture” to deal with.  Most of it is organic or home-grown.  Will need to communicate with property owners.  The city plans to have a public meeting at the Community Center, probably at the end of July or early August.

QR Codes.  The stickers on the doors and windows of buildings on the downtown walking tour need to be replaced.  They are curling and don’t have our name of them now.

Montana Main St.  Kathy reminded everyone that the quarterly report for the Montana Main St. program for the second quarter will be due soon.  Input on events and activities is welcome.

There being no further business the meeting adjourned at 7:15pm.  The next meeting was set for Monday, July 10, at 6pm at City Hall.

Respectfully submitted,

Steve Owens, secretary

 

May 18, 2017, City Hall,  4:30pm

Present:  Commission members Jacque Lavelle, Kathy Bair, Steve Owens, and Sandy Pettey.  Kathy called the meeting or order at 6pm.

Minutes:  Jacque moved to approve the minutes of the meeting of May 3, 2017, Sandy seconded, and the motion passed unanimously.

Old Business:  Mullan Road Conference.

So far we have $2,450 in income.  Lunch in Drummond was set for 11:30 at the Old Schoolhouse Museum.  Steve will notify Linda Smith at the Drummond Chamber to expect about 35-40.  Steve will arrange with John Snell for a laptop and a projector for the sessions at the Rialto.  He will also pick up some muffins, donuts, and juice for the breaks between sessions.

Sandy said the bus will be at the Old Prison parking lot instead of at PCHS for departure at 8am.  The large van will also be there in case it is needed.  Everything else seems to be ready and a few more registrations have come in.

There being no further business the meeting adjourned at 5:23pm.  The next meeting was set for June 22 at 6pm at City Hall.

Respectfully submitted,

Steve Owens, secretary

 

April 19, 2017, City hall, 6pm

Present:  Commission members Sandy Pettey, Kathy Bair, and Steve Owens, Preservation Officer Kirby Matthew, and guest Bernard Mues.  The meeting came to order at 6pm.

The minutes of the regular meetings of February 15, 2017 and March 23, 2017 were approved as presented.  Notes for the Mullan Road work meetings were also presented.

Old Business:

Grants:  The various aspects of the digitizing project under the grant to PCMAF were discussed.  Any image that could be added to the catalog would be included under the project.

SHPO Grant reports:  Kirby gathered the monthly tallies of volunteer hours from the board members for his report to the state.

Zoning:  Our role in preparation of a historic preservation section (Chapter 21) of the new zoning ordinance was discussed, including the master plan for downtown and the extent of the current district.  Kathy had talked to Land Solutions, the firm working with the City on the zoning.  Steve talked to Janet Cornish in Butte about consultant services for us.  She and her associate in Bozeman are willing to work with us for about $3,500-4,000 for the scope of work we think may need to be done.  We will also examine similar ordinances from other cities.

Mullan Road Conference:  As of April 18 only 18 had registered but hopefully that number will grow quickly now that the registration form has been more widely disseminated.  Use of online classified ads was suggested.  Kathy will get a story to local papers in the next few weeks. We also need to share information on what to bring for the field trip. Kirby is working on the photos of the statues.  John O’Donnell is supposed to contact Jon Axline about their Yellowstone Trail presentation.  The field trip walk is supposed to be only a 10 minute walk from where busses would go.

Hotel Deer Lodge:  Kathy said they had the second draft of their Preliminary Architectural report.  The cost of the roof is projected to be double what was expected.

There being no further business the meeting adjourned at 7:20.  The next meeting will be a Mullan Road workshop on May 3 at 6pm.

Respectfully submitted,

Steve Owens, secretary

 

May 3, 2017, City Hall, 6pm

Present: Commission members Jacque Lavelle, Steve Owens, Kathy Bair, and Sandy Pettey, and Preservation Officer Kirby Matthew. The meeting came to order at 6pm.

Old Business:

Grants: None of our grants were approved by SHPO. Computers are not allowed so the digitization of the old photos was not permitted. The memorial board, food for the conference, and facility rent for the Mullan conference were all disallowed. We have not funded Kirby in the past but that is what most cities do with their allocation from the state.   Steve moved and Jacque seconded that we use all of the unexpended grant funds toward paying Kirby for his services, and the motion passed unanimously. He will get an invoice to the City and SHPO.

Mullan Conference: Only about 19 have registered so far. Sandy will send a mailing to all on the list. Kirby is working on a list of observatory locations that Mullan established.

Tara Foote, Bill Young’s grad student, is coming. She is preparing a National Register nomination for the Road. Currently it is a National engineering Landmark.

Reminders will be sent out about registration, and asking those registering when they come to let us know their intentions so we can plan on food.

There being no further business the meeting adjourned at 7pm. The next meeting will be May 18th at 4:30pm at City Hall.

Respectfully submitted,

Steve Owens, secretary.

March 23, 2017, City Hall, 6pm

Present: Commission members Kathy Bair, Debra Benes, Jacque Lavelle, Sandy Pettey, and Steve Owens, Preservation Officer Kirby Matthew, and city representative Brian Bender. The meeting came to order at 6pm in the mayor’s office.

The minutes of the last meeting were deferred until the next meeting.

Financial report: We have $1,158 in our city account. We will have a new grant available from SHPO on April 1.

Ordinances: Brian requested that we help with the preservation part of the new city zoning regulations, Chapter 21. It needs to have a trigger mechanism to bring us in or get us involved at the right time. It needs to tell when we can make recommendations and we may need to determine what era is the standard. The City is applying for a Department of Commerce grant in June to cover some costs of reworking the zoning ordinance. It was suggested that we may need a consultant for part of the assignment. Steve will check with Janet Cornish in Butte.

By-Laws: We had approve sending the by-laws to the City Council. Now that they had approved them we have to formally adopt them. Debra moved that we adopt them, Jacque seconded, and the motion passed unanimously.

Grant Awards: The application for the signage on City Hall cannot be funded because the funds cannot be used for non-preservation signage. Other suggestions were invited. Sandy said the Powell County Museum and Arts Foundation’s 80,000 historic photos need to be recatalogued because the program they were done in initially cannot be used or accessed anymore. They need a computer for about $700 and software for $1,200 for a total of $1,900. The photos will each be scanned for the new catalog too and the work will be done by Prison Industries. We have used many of these photos in our work and this qualifies as a preservation expense. Jacque moved that we reallocate the grant funds to PCMAF and Debra seconded, and the motion passed with Sandy abstaining.

Other budget items: The rest of our funds for the current year have been allocated as follows:

$250 to Drummond toward the field trip lunch, $300 to the City for the event insurance for the field trip, and $250 to the Deer Lodge Hotel if necessary to utilize all the funds.

Mullan: Sandy worked with MHS archivist Rich Aarstad and looked through the Paxson journals for November 1916. The seven Mullan statues are Vermont marble, and although they look alike they are not all the same size. Kirby has documented that they all need work/restoration, especially on the faces.

There being no further business the meeting adjourned at 7:15. Next meeting will be April 19.

Respectfully submitted,

Steve Owens, secretary

 

MRC Work Meeting, February 23, 2017, 6pm

Present:  Commission members Kathy Bair, Sandy Pettey, Jacque Lavelle, and Steve Owens, and Preservation Officer Kirby Matthew.  The meeting came to order at 6pm.

Kathy reported that the City Council had approved our by-laws. We will officially adopt them at our next regular meeting.

The Mayor doesn’t like the addition of “Entering Historic District” to the sign on City Hall that was in the focus of the City’s grant application. It is still being reviewed for compliance with funding guidelines.

Future grants:  It was suggested that in the future we try to get more leverage out of our grant funds by requiring a match from the applicants.  The idea was received favorably.

We are focusing on the statues during the conference.  Steve suggested that if there are leftover over funds from the Mullan conference they could be used for a starting fund for restoration of the seven statues.  We could also put mile markers along parts of the Mullan Road that are accessible to the public and maybe more interpretation along the route.  The shipping records are available for the freight that came up to Fort Benton and went out along the route to Deer Lodge and many other points.

John O’Donnell has a presentation on the Yellowstone Trail that could be included in that part of the program.  Jon Axline has said he could do that part alone or with John O’Donnell, whichever we prefer.

It was suggested that we have prints or images of the Sohon drawings available for conference participants to enjoy. Kathy is checking with Rod Simpson about school busses for the field trip.

Sandy said Gordy Pierson could do a pig roast for the field trip lunch.  Steve said that the Linda Smith in Drummond said the Drummond Chamber would like to provide lunch at the Lower Valley Museum at the schoolhouse by the new school.  He has been in contact with her.

There being no further business the meeting adjourned at 7:18pm.  The next meeting with be a work session on March 15 at 6pm.

Respectfully submitted,

Steve Owens, secretary

 

February 15, 2017, 6pm, City Hall

Present: Commission members Kathy Bair, Jacque Lavelle, Sandy Pettey, and Steve Owens, Preservation Officer Kirby Matthew, and city representative Brian Bender. The meeting came to order at 6pm.

The minutes of January 25, 2017 were corrected with the clarification that Jacque will “create the conference program” rather than “chair the program committee.” Sandy moved to approve the minutes, Steve seconded, and the minutes were approved unanimously.

The meeting notes for the Mullan Conference meeting on February 8, 2017 were distributed.

Old Business: Grant applications. We have about $3,000 available to regrant to eligible projects. The City of Deer Lodge applied for $2,350 for signage on the north side of City Hall. It was suggested that the language include “Entering Historic District.” Steve moved and Jacque seconded, that we grant the funds contingent on the City getting a formal letter of compliance from SHPO. The motion passed unanimously. The other application was from the Powell County Museum and Arts Foundation, which requested $1,000 to use toward the restoration of the Powell County Roll of Honor display which is now in its possession. Jacque moved that we allocate $650, Steve seconded, and the motion passed with Sandy abstaining. It’s possible we can help more if funds remain after the conference.

By-Laws: Review of our draft bylaws came up with the fact that we can’t vote electronically without violating the open meeting laws. We can present subjects for preliminary action by email. In section #VIII on amendments, they can at a meeting if submitted in writing at a previous meeting. Sandy moved to accept the by-laws with the changes, Jacque seconded, and all voted in favor.

Mullan Road Conference: The mayor is confirmed as a speaker. Kathy has been in contact with Charlie Brand about mining in the Gold Creek area, with Pete Stark about a subject, and with Lewis Smith. Sheila Thompson can talk about the flora and fauna of the area along the road. The field trip will go across the Richard Thomas ranch at Gold Creek. He said we can get to the corral with busses but may need 4 wheel drive after that. 110 attended the conference two years ago and about 100 last year.

Steve will check with Ron Snow about vehicles from Rock Creek Cattle Co. Richard Buswell needs about 45-50 minutes for his Powerpoint. Sandy said there is a 24-minute DVD on the Yellowstone Trail available that can be incorporated. She suggested moving the reception to the Pen Center, with pictures and hors d’ouvres there. She said PCMAF can provide some of those and staff for a registration table. We can do registration through their PayPal setup. There are two systems available- Ticket Box and Event brite. The latter sends out a reminder email. We can accept payment with cash, PayPal, checks, or credit cards, with a payment link on Facebook.

The Masons say they can provide a lunch for $10 on Saturday.

There being no further business the meeting adjourned at 7:30pm. The next meeting will be an MRC work session on February 23 at 6pm.

Respectfully submitted,

Steve Owens, secretary

 

February 8, 2017. 6pm, City Hall

Present: Commission members Jacque Lavelle, Sandy Pettey, Kathy Bair, and Steve Owens, Preservation Officer Kirby Matthew, County Planner Carl Hamming, and guest Lewis Smith.

Kathy called the meeting to order at 6pm.

This was a special meeting to work on the Mullan Conference so the minutes were deferred.

Information about the Conference has been posted on the official Mullan Road website.

Lee Silliman has a few photos of the Mullan Road and Richard Buswell has many photos.

Lewis can cover the establishment of modern right-of-way related to the Road.

The possibility of a Montana Committee for the Humanities program using postcards for a woman’s perspective on early travel was discussed, but was declined because it wasn’t as directly tied to the Mullan Road.

Peter Stark of Missoula who wrote “Astoria” was mentioned as a possible speaker.  Jon Axline of the MDT is willing to give a program and is pen to several topics, including the Yellowstone Trail if others are not available for that.

Possible entertainment for the dinner was discussed.  Jacque will check with the Community Choir.  The PCHS select choir is another possibility.

Debra was asking about a budget for dinner.  Prices charged last year offered some guidance, but there are different rates depending on number of days of participation.  The charge for the Sunday field trip was $35.  Lewis estimated that the Masonic Lodge could provide a soup and sandwich lunch for about $10 and throw in a history of the Temple.

We will need to find out from presenters what equipment they need and try to group programs where the equipment is rather than moving it around.

Still trying to find out about restoration work on the statues.  Sandy will contact Steve at the Archie Bray in Helena.  Another project underway is putting the Mullan Road on Google maps.

There being no further business the meeting adjourned at 7:15pm.  The next meeting will be the regular meeting on February 15 at 6pm.

Respectfully submitted,

Steve Owens

January 25, 2017, 6pm, City Hall

Present: Commission members Debra Benes, Kathy Bair, Sandy Pettey, Jacque Lavelle, and Steve Owens, Preservation Officer Kirby Matthew, City Administrative Officer Brian Bender, County Planner Carl Hamming, and guest Bernard Mues. Kathy called the meeting to order at 6pm.

Minutes: The minutes of the regular meeting of November 16, 2016 were approved as presented. We did not meet in December.

Reports: Finances: We have $1,205 in “our” money- funds that do not come from the state.

Kathy met with the City attorney about our by-laws and other subjects. We will have to have staggered terms for Commission members and we cannot vote electronically. We can communicate electronically but must vote in open meetings. Agendas need to be posted for 48 hours. We are to use published rules of order from MSU for our meetings.

Grant applications: So far we have two applications for our grant funds, from the City and from Powell County Museum and Arts Foundation. Brian got a letter from the SHPO office approving the design for signage on City Hall.

Reappointments: Steve will write a letter to the mayor asking that Kathy and Steve be reappointed to the Commission.

Election of Officers: Debra moved that Kathy be re-elected Chair and Steve be re-elected secretary, and that Jacque be elected vice-chair, and Sandy seconded the motion, which then passed unanimously. It was noted again that we need more members.

Work Plan for Coming Year: Kirby is finishing up our work plan for our funds from SHPO and asked for more suggestions. We are already planning the Mullan Road Conference and work on the tour book for stained glass and residences. Work on the veteran’s graves at the cemetery was added, and also possibly assisting with marking the headstones for the inmates from MSP buried there, where the numbers have worn off. Steve suggested Prison Industries might be able to make metal name or number plates. There may also be a grant application possible for grave detection.

Mullan Road Conference: So far we are looking at the Woman’s Club for registration and the Elks for dinner on Saturday the 20th. We want participants to enjoy our historic buildings but we don’t want them spending too much time between sessions changing venues. The Montana History Foundation is a possible source of funding for the Conference. Local tours and registration on Friday would be followed by the workshops on Saturday. Jacque said she would chair the program committee. We will also need a registration committee and it would be good to have gift certificates and items from local businesses to put in packets. The usual length of

conference programs appears to be about 45 minutes, with a break for coffee or to change venues in between. Jacque will check with the Montana Historical Society about possible speakers. The Yellowstone Trail was also suggested as a program topic, since it covers some of the same route.

Mullan statues: Kirby photographed and inspected some of the Mullan statues and said all of them seem to need repairs, many in the same places on the faces and limbs. The one in Fort Benton that blew over is in the worst shape. Sandy aid the folks at the Archie Bray in Helena might be able to help or know who would.

There being no further business, the meeting adjourned at 7:10pm. The next meeting was set for February 8 at 6pm, primarily to work on the conference.

Respectfully submitted,

Steve Owens, secretary

November 16, 2016, City Hall, 6pm

Present: Commission members Debra Benes, Kathy Bair, and Steve Owens, Preservation Officer Kirby Matthew, City representative Brian Bender, and guests Lyndel Meikle and County Planner Carl Hamming. Kathy called the meeting to order at 6pm.

Minutes: The minutes of the September and October meetings were approved as presented.

Old Business: Mullan Road Conference. Having a program on the John Mullan statues was discussed. Kirby will take photos of the statues between Deer Lodge and Idaho. Transfer stations were located at various points on the route.

Lyndel pointed out the military uses of the road in the post 1850’s and 1860’s and subsequent uses by the military.

Lewis Smith is interested in routes in our local area.

Preservation Grants: The basic grant form was discussed. We have allocated about $3,500 for grants for eligible properties in the downtown district and on the National Register. The deadline was set for January 31, 2017. Steve will get an article in the paper.

Hillcrest Cemetery: Brian brought up a communication he had received from the National Association of Union Veterans which provides funding for the care of GAR monuments in cemeteries like Hillcrest. They have divided the country into camps and departments and the one we are in does not have local monuments in their database. It is possible to apply for grant funding from them for preservation work on these monuments.

There being no further business the meeting adjourned at 6:50. We will not meet in December. The next meeting was set for January 19, 2017 at 6pm.

Respectfully submitted,

Steve Owens, secretary

 

October 20, 2016, City Hall, 6pm

Present: Board members Kathy Bair and Steve Owens and Preservation Officer Kirby Matthew. There was not a quorum to transact business but the group discussed several subjects.

Minutes: Approval of the minutes was postponed to the next meeting.

Mullan Road Conference: Lewis Smith sent information about changes in the road through the years, and Kim Briggeman sent a very informative note about possible subjects for programs and potential speakers. Using these items those present drafted a theme of “Evolution of trails and Roads in Western Montana,” from the Indian trails to Mullan’s road and then the current highways which follow one or both of those. This will enable us to tie them into the Deer Lodge valley, use the various maps, and possibly discuss the effect on Montana commerce over the past 157 years. Steve has taken current photos of the Warm Springs mound which is featured in the Mullan journals. Steve or Kathy will get an article in area papers about the conference.

Another possible topic is the repair and care for the various Mullan statues.

Steve will check with Backroads of Montana folks to see if they might have a student interested in filming the conference.

Grant: We will need to work on guidelines for our grant awards in coming months.

Conley Street Bridge: The last known correspondence was the letter of Aug. 15, 2016 from Jon Axline at DOT.

There being no further business the gathering adjourned at 6:45. The next meeting was set for November 16 at 6pm.

Respectfully submitted,

Steve Owens, secretary

September 29, 2016,   6pm,   City Hall

Present: Commission members Jacque Lavelle, Kathy Bair, and Steve Owens, Preservation Officer Kirby Matthew, City Chief Administrative Officer Brian Bender, and guest Bernard Mues. Kathy called the meeting to order at 6pm.

The minutes of the meeting of July 21, 2016 were approved after the date was corrected from 2017.

Reports: Financial- The report from the city shows we have $1,205 of “our money” from the sale of walking tour booklets. Kathy had deposited $47 from the boxes.

Hotel Deer Lodge: Deer Lodge Preservation Inc. needs $70,000 match for their grant application for work on the roof. The roof itself will be about $120,000 and the cleanup and disposal will be about $80,000. Should hear this fall on the grant application.

Old Business: Mullan Road Conference: The prices for last year’s conference were $95 for all three days, $75 for two days, and $35 for the field rips only. Various venues were discussed for different parts of the program, including the Rialto Theatre, Elks, Masonic Temple, City Hall, Broken Arrow, and Kohrs Library. Louis Smith is very interested in helping and offered the Masonic Temple rooms for activities or a meal. Ken Robison sent an email with more information. After discussion the dates of May 19, 20, and 21 2017 were selected. Field trips and access were discussed, as well as busses and tours of local attractions on the first day. Kathy will check with the Montana Historical Society for speakers and Steve will check with Kim Briggeman at the Missoulian for some other program ideas. We can’t set prices until we have the program more refined. Bernard suggested that we have the entire event filmed.

By-Laws: The third draft of the by-laws was presented. Brian suggested we delete all references to the City-County planning Board, since it no longer exists. They are in Article II and #8 in Article VII. There was discussion about #14 in Article VII on quarterly reports to the City and whether they are necessary if we have a City Representative at our meetings. Kathy will modify the letter to the mayor and council asking for amendments to the resolution establishing the Commission in 2001. After the resolution has been amended by the council we can vote on the final draft of the by-laws themselves.

Booklets: Kathy will restock the old prison and other sites. Kirby will make a couple new boxes.

There being no further business the meeting adjourned at 7pm. The next meeting will be October 20, 2016 at 6:15pm.

Respectfully submitted,

Steve Owens, secretary

July 21, 2017, 6pm, City Hall

Present: Commission members Steve Owens, Kathy Bair, Jacque Lavelle, Preservation Officer Kirby Matthew, City Representative Brian Bender, and guests Bernard Mues and Ken Robison.

Minutes: The minutes of the May 26, 2016 meeting were approved as presented with the correction that the next meeting is set for July 21, 2016, not 2017.

Treasurer’s report: The financial report showed we took in $47 for tour booklets. There are 2 new budget categories, #200 for supplies and #700 for donations. We will get $5,500 from the state as our CLG grant. We will check to see if the Montana Historical Society bookstore might want to see our books, and consider selling them online through the website link to the Chamber. Steve moved that the report be approved, Jacque seconded, and the motion passed unanimously.

Old Business: By-laws: According to our CLG agreement we need to have staggered terms for the board. The consensus was to have 2 terms expire in 2017, 2 in 2018, and one or more in 2019, and ask the mayor to appoint us to these terms per a schedule we will provide. We will also ask the Council to amend the establishment ordinance for the commission to cover our terms and the city liaison. In accordance with article V of our by-laws we need to remove Peggy Gow from the board for missing too many meetings, and thank her for her years of service. Steve moved that we make these changes, Jacques seconded, and the motion passed unanimously.

New Business: Mullan Road: Ken Robison came to talk to the board about hosting the annual Mullan Road conference in spring 2017. He has been involved with it and many other preservation projects for years. This year the conference was in Helena, and it has been in Missoula, Fort Benton, and other sites.   There are books on the Road, including one by Richard Buswell that sells for $38. Usually there are meetings and tours, and there are sources like Ron Hall who have a GPS record of it, and others who like to be speakers and give tours. We will need to pick a date and get the word out so folks save it and plan to attend. They have mailing or contact lists from previous years. Local attorney Lewis Smith is a Mullan Road buff. The consensus was to go ahead and host the conference next year. Ken noted that the John Mullan statue in Fort Benton had blown over and needs repairs, and that they planned to use CTEP funds for repairs and signage.

Deer Lodge Hotel: They have had architects working on it, including SHPO architect Pete Brown, and have a preliminary architect’s report. The new roof will cost $70,000.

There being no further business the meeting adjourned at 7:15 pm. Next meeting will be Aug. 18, 2016 at 6:15.

Respectfully submitted,

Steve Owens, secretary

May 26, 2016, 6pm, City Hall

Present: Commission members Kathy Bair, Debra Benes, Jacque Lavelle, and Steve Owens, and Preservation Officer Kirby Matthew. Kathy called the meeting to order at 6pm.

The minutes of April 14, 2016 were approved as presented.

Financial report: We have $2,995.28 of “our money” in our account, from walking tour booklet donations and other income.

Old Business: By-laws: The draft of our committee by-laws was presented for review section by section. Section IV of the resolution establishing the Commission may need to be amended, since it calls for staggered two-year terms. The consensus was that members serve until they resign or miss enough meetings to be asked to be removed. There was also extensive discussion of a provision for a city liaison, increasing the number of officers from two (chair and secretary,) to three by adding a vice-chair, and monthly and special meetings.

Under duties and powers we can include procedures for distribution of grant funds, tying recipients to the Secretary of the Interior’s Standards.

Walking Tour Booklets: The booklets are about ready to go to the printers. Jacque will get quotes from Montana Correctional Enterprises and Lickety Print on 250, 500, and 1000 copies, preferring the larger quantity if affordable, and get those numbers to us by email in June so can proceed.

There being no further business the meeting adjourned at 7:30pm. We will not physically meet in June unless necessary. The next meeting is scheduled for July 21, 2017 at 6:15pm.

Respectfully submitted,

Steve Owens

April 14, 2016, 6:15 pm, City Hall

Present: Commission members Kathy Bair, Jacque Lavelle, and Steve Owens, Preservation Officer Kirby Matthew, and City Council representative Brian Bender. Kathy called the meeting to order at 6:15. We did not have a quorum present.

Minutes: The minutes of the regular meeting of March 17, 2016 were approved as presented.

Reports: CLG report. Kirby has been working on our report to the state and verified our volunteer hours that could be counted toward our match. The current rate is $19.17/hour, although some professions that are specifically related to historic preservation could count for more.

Distributions: The $1,000 grant for the library was transferred to the Library account by the city. The respirators ended up costing $829.81 instead of the $875 projected cost. Documentation from PCMAF is on the way.

Contract: The new contract with SHPO is here for $5,500 for the current year.

Tours: The chamber has the smart phone tour back up and running. There is a new header on each page or building to say it is a joint project of the Chamber and the DLPC.

By-laws: Kate Hampton sent 2 sets of by-laws that other commissions use for us to start with, and Brian said the City has a preferred template. We will probably have a blend of Kate’s and the ones the city’s Economic Development Committee uses since they are one of the first city boards to have theirs in place. The National Park Service manual has a section on distributions we can use. We can also send letters to eligible property owners when we have grant funds available.

House of History: There was discussion about putting Steve’s “House of History” columns into a book form to make them more available for the first time since the 1980’s. The Montana Arts Council has a lawyer/columnist who may be able to help with copyright issues.

There being no further business the meeting adjourned at 7:10pm. The next meeting will be May 26, 2016 at 6:15pm.

Respectfully, submitted,

Steve Owens, secretary

 

March 17, 2016, City Hall, 6:15pm

Present:  Commission members Kathy Bair, Jacque Lavelle, Sandy Pettey, and Steve Owens, Preservation Officer Kirby Matthew, and City Council representative Brian Bender.  Kathy called the meeting to order at 6:15pm.

The minutes of the regular meeting of February 18, 2016 were approved after being corrected to note that the DOT does not want Powell County to buy the property on the west side of the river by the Conley Street bridge.  Treasurer’s report:  Various expenses were discussed.  The balance in our account is $3,643.81 and we had discussed several options for grants. Because the smart phone tour connection for the downtown historic district had lapsed and the QR codes needed to be re-established, we offered to pay the fees to the chamber and the Powell County Chamber will maintain the site and tour and link it to other attractions in town.   The cost is $308.99. Steve moved that we approve this expense and Sandy seconded, and the motion passed unanimously.  Sandy suggested contacting Amy Kroon for help loading our minutes, booklets, and other updates on our website. We had set aside $62 for the Conley St. Bridge National Register sign.  Steve presented a revised text for the sign reflecting that it is likely to be replaced in the next few years. Grants:   There was considerable discussion about possible grant allocations and ways to increase public participation in the application process in the future, including advertising and contacting potential eligible recipients.  Steve moved that we allocate $1,000 to the William K. Kohrs Memorial Library toward the $5,000 cost of replacing the deteriorating front steps which will be done this spring, $1,000 to Powell County Museum and Arts Foundation toward the roof on the old “hospital” building inside the Old Montana Prison, about $500 toward the cost of finishing the respirators used for hazardous materials removal/inspections, and $1,000 to the City of Deer Lodge for electrical work, primarily for the Youth Center part of the upstairs that is in desperate need.  Sandy seconded and the motion passed unanimously. Conley St. BridgeThe county commissioners have passed a resolution to apply for a TSEP grant for architectural/engineering design of a replacement bridge.  The City Council is expected to pass a resolution of support for the application.  The PCMAF board sent a letter to the SHPO office about it.  The letter Steve drafted from us will go to all the involved parties. A community forum on the grant application is scheduled for 6pm on March 23 at the Community Center.  Brian said the engineers have been or will be in contact with SHPO, that there is no design set yet so our comments and suggestions can be included in the record, that the utilities involved present difficulties, and the owners on the west side need access. National Historic LandmarksJacque presented information on the National Historic landmarks Heritage Partnerships Program.  She is trying to determine if any of our activities might be eligible for these grants, since Grant-Kohrs is the only actual Landmark locally. There being no further business the meeting adjourned at 7:50pm.  The next meeting was set for April 14, 2016 at 6:15 at City hall. Respectfully submitted, Steve Owens, secretary

February, 18, 2016, 6:15pm City Hall

Present:  Commission members Sandy Pettey, Kathy Bair, Jacque Lavelle, Debra Benes, and Steve Owens, City representative Brian Bender, and guest Bernard Mues.  The meeting came to order at 6:15pm.   The minutes of the regular meeting of January 21, 2016 were approved as presented.   The financial report was unchanged from the previous meeting.  

Old BusinessConley Street Bridge.  The proposed wording for the National Register sign for the Conley St. Bridge had been sent by Kate Hampton and distributed to the members at the previous meeting. Steve had been instructed to add some info about Yellowstone Trail connection to the text, but in the meantime we had learned that the bridge is scheduled for replacement.  The text was then modified to refer to the historic bridge in the past tense.             

Brian was at a meeting this morning on the bridge with the engineers, mayor, a county commissioner, and Montana DOT representatives.  DOT wants the county to acquire the properties on the west side, but that has problems of its own with potential cleanup and access issues.  The county, which is responsible for bridges in the city, wants to replace the bridge, which is on the list of 10 worst bridges in the estate, and there is federal money available for replacing but not repairing the bridge.  It is likely the City Council will support replacement, which could cost about $4 million, because of issues with underground/underwater sewer and water lines, changing stream routes, and overhead utilities.   The issue has been vented to SHPO.  There are some elements or designs of the old bridge that could be incorporated into the design of the new bridge.  Steve was instructed to draft a letter to the county commissioners and others involved indicating that our preference is to preserve, but if that is no possible that we would like to be included in the discussions.  He will circulate the letter for members to review.  

New BusinessCEDS document.  An upcoming action item for the City Council will be a CEDS document which involves USDA rural development funding through Headwaters RC & D. The funding package would be for implementing the action items identified in the CEDS. There being no further business the meeting adjourned at 7:22pm.  Next meeting was set for March 17 at 6:15pm. Respectfully submitted, Steve Owens, secretary

January 21, 2016,   6:15pm,   City Hall

Present: Commission members Kathy Bair, Jacque Lavelle, Debra Benes, and Steve Owens, Preservation Officer Kirby Matthew, City Council representative Brian Bender, and guest Bernard Mues.  The meeting came to order at 6:15pm.

The minutes of the regular meeting of November 19, 2015 were approved as presented. Membership:  Dorothy Ellis sent an email resigning from the Commission. Financials:  We will need to decide final allocations from our funds at the February meeting. The final price for renewing our GoDaddy webhosting was $262.20 New representative:  Brian Bender was welcomed as the new representative from the Deer Lodge City Council.  He is also the County Planner and on the city’s Growth Policy Committee. He replaces Tom Goddard, whose council term expired.  He told us the council and other committees that don’t have by-laws are adopting them and that we need to also. Conley Street Bridge:  Kathy received the draft text from Kate Hampton for the National Register sign for the bridge. Brian informed the board that there are plans to replace the bridge, using Treasure State Endowment Program (TSEP) funds for the planning grant.  He suggested that we contact Great West Engineering in Helena who is working on the project and make sure they are include historic considerations in the planning process.  Steve will try to work a reference to the Yellowstone Trail into the sign text. Walking Tour:  There were suggestions that maybe we should include other National Register structures in the walking tour booklet, but after discussion the consensus was to print the book as prepared this year and expand it next year to include more buildings, or to do a separate booklet for parts of the city outside the downtown district as we had discussed previously. Growth Policy:  There are several tasks assigned to the Commission by the growth policy, including building facades downtown.  We will wait on our Preserve America application until we get input from the Hotel Deer Lodge PAR.  There was discussion of how we should define Main St., deciding to refer only to the area in the historic district, and of how many occupied residential structures are in the district. There being no further business the meeting adjourned at 7:20pm.  The next meeting will be February 18, 2016 at 6:15pm. Respectfully submitted, Steve Owens, secretary

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